For organizations

Dossiers and contracts, one platform

From first application to signed contract — all in one place. Receive verified dossiers, manage contracts with reusable templates, and let applicants sign digitally. No scattered emails, no paperwork.

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Pay slip Jan

via email

ID Sarah

via WhatsApp

Docs Mark

via WeTransfer

Dossier incomplete

loose PDF

Tenora Inbox

4 dossiers received

Lisa de Vries

Approved

Mark Jansen

Reviewing

Sara Ahmed

New

Tom Bakker

New

Contract

Lisa de Vries

Awaiting signature...

Proof PDF generated

Scattered, incomplete, unorganized...

Sound familiar?

Scattered emails

Documents arrive in separate emails, WhatsApp messages, and WeTransfer links. Finding the right file takes forever.

Always incomplete

Missing documents, expired files, no complete dossiers. You keep asking, they keep forgetting.

Manual checking

Comparing documents across applicants, verifying dates, checking completeness — all done manually.

GDPR headaches

Storing personal data in your email inbox? Not compliant. But building a secure system yourself is expensive.

Contracts via Word and email

Manually drafting each contract in Word, emailing it back and forth, waiting for a scanned signature. Error-prone and time-consuming.

How it works

Share your link

Send your unique request link to prospective applicants. They register and build their dossier on Tenora.

Receive complete dossiers

Applicants share verified, structured dossiers directly to your inbox. No more missing documents.

Review & decide

Compare applicants side by side, track statuses, communicate directly — all from one dashboard.

Create & send the contract

Pick a contract template, fill in the details, and send. The recipient signs digitally — both parties receive a legally valid proof PDF.

Everything you need for dossier and contract management

Centralized inbox

All applications arrive in one organized dashboard. No more scattered emails.

Status tracking

Mark applications as received, reviewing, approved, or rejected. Stay organized.

Contract templates

Create reusable contract templates with a clause library. Upload an existing contract or build one from standard clauses.

Digital signing

Send a contract directly from an approved dossier. The recipient signs digitally — legally valid, with automatic proof PDF and audit trail.

Direct messaging

Communicate directly with applicants without sharing personal email addresses.

Projects

Group applications by project. Keep everything organized.

Tags & notes

Add tags and private notes to applications for quick filtering and reference.

PDF export

Download any dossier as a professional PDF for your records.

Manual entry

Add applicants manually if they applied outside the platform.

GDPR compliant

All data stored securely in the EU. Applicants control their own data. No compliance worries.

Legally valid

Digital contract signing, legally watertight

Send a contract directly from an approved dossier. The recipient signs digitally — with full legal validity under Dutch and EU law.

How contract signing works

Approve an application

Review the dossier and mark the application as approved.

Create & send the contract

Type the contract text or upload a PDF. Set a signing deadline and send it with one click.

Recipient signs digitally

The recipient receives an email with a secure link. They review the contract and sign by typing their full name.

Both parties receive proof

A signed proof PDF with audit trail is generated automatically. Both parties receive a confirmation email.

What is recorded

Every signature is backed by a complete audit trail stored in the signed proof PDF.

Full legal name

The signer types their full name as their electronic signature.

Exact timestamp

Date and time of signing recorded to the second (ISO 8601).

IP address

The signer's IP address is logged for identification purposes.

Content integrity hash

A SHA-256 hash of the contract content proves the document was not altered after signing.

Signed proof PDF

A complete PDF with contract text, signature block and audit trail — stored securely and downloadable.

Legal basis: Dutch law & EU eIDAS

Under Dutch law (article 3:15a of the Civil Code), an electronic signature has the same legal effect as a handwritten signature, provided the method is sufficiently reliable. For rental contracts, a simple electronic signature (SES) is sufficient — no qualified certificate is required. This is confirmed by the EU eIDAS Regulation (910/2014), which states that an electronic signature shall not be denied legal effect solely on the grounds that it is in electronic form. Tenora records the signer's name, timestamp, IP address, and a SHA-256 content hash, providing a robust audit trail that meets the reliability standard.